<p>The Paley Orthopedic & Spine Institute in West Palm Beach, Florida is seeking an experienced Executive Assistant to support Senior Leadership in the day-to-day operations and administration of its Executive Offices. This is a high-visibility, full-time administrative role within one of the country's most recognized centers for orthopedic reconstruction, limb preservation, and spine care — serving a patient population that spans local, national, and international referrals. The ideal candidate brings polished executive support skills, sound judgment, and the ability to manage competing priorities in a complex, mission-driven healthcare environment.</p>
<h3>Perks and Benefits</h3> <ul> <li>Comprehensive medical, dental, vision, and life insurance coverage</li> <li>401(k) retirement savings plan with employer match</li> <li>Generous paid time off</li> <li>Career development and continuing education opportunities</li> <li>Health savings accounts (HSA); healthcare and dependent flexible spending accounts (FSA)</li> <li>Employee Assistance Program (EAP) and employee discount program</li> <li>Voluntary benefits including pet insurance, legal insurance, accident and critical illness insurance, long-term care, elder and childcare assistance, and auto and home insurance</li> </ul>
<h3>Practice Highlights</h3> <ul> <li>Direct support role for Senior Leadership at the Paley Orthopedic & Spine Institute — a nationally and internationally recognized center for congenital, developmental, and post-traumatic orthopedic conditions</li> <li>Institute philosophy centers on reconstruction over amputation, with a strong commitment to limb and joint preservation and functional restoration</li> <li>Patient population draws from the local West Palm Beach community, across the United States, and from international referrals — reflecting the global reputation of the program</li> <li>Comprehensive, coordinated care model with an experienced multidisciplinary team serving both pediatric and adult patients</li> <li>Fast-paced executive office environment requiring simultaneous management of multiple projects, calendars, and communications</li> <li>Responsibilities include executive secretarial functions, travel coordination for direct reports, business meeting coordination, calendar management, visitor reception, and mail distribution to Administration</li> <li>Role operates under limited supervision with significant expectation for independent judgment and discretion in handling sensitive communications</li> </ul>
<h3>Qualifications</h3> <ul> <li>High School diploma required; Associate's Degree preferred</li> <li>Minimum of 5 years of executive secretarial experience required</li> <li>Proficiency in a Windows environment with working knowledge of Microsoft Word, Outlook, Excel, and internet-based tools</li> <li>Strong written and verbal communication skills across all organizational levels</li> <li>Demonstrated ability to analyze problems and follow through to resolution with independent judgment and decision-making</li> <li>Proven ability to maintain confidentiality and exercise discretion in a complex, matrixed healthcare organization</li> <li>Flexibility and adaptability in a dynamic, high-volume administrative setting</li> </ul>
<h3>About the Community</h3> <p>West Palm Beach sits on Florida's Atlantic coast, offering year-round sunshine, a vibrant arts and dining scene, and easy access to world-class beaches. The area features a relatively low state income tax burden, a strong public and private school landscape, and proximity to Miami and Fort Lauderdale for additional cultural and professional amenities. For those drawn to an active outdoor lifestyle alongside a thriving urban environment, West Palm Beach consistently ranks among Florida's most livable mid-sized cities.</p>